Automated CBC report cards. M-Pesa, bank, and SMS-confirmed fee collection. Auto-generated timetables. AI-powered exam analysis and reports. 24/7 support. Trusted by Kenyan schools — from rural Bungoma to Molo. See it in a 20-minute demo, or chat with us on WhatsApp.
A public JSS principal and a private school director run very different schools. SchoolFix is tuned to each.
Built for the realities of public Primary, Junior, and Senior Schools — where tuition is free, every shilling is capitation, and NEMIS/KEMIS data accuracy is the principal's personal liability.
For decision-makers who need a complete operating platform — not a marks book with extras. Fees, growth, parents, and a real-time dashboard that tells you how your school is doing today.
Walk into your office on Monday and answer "How is my school doing right now?" — without opening a single spreadsheet.
Term 2 fee reminder SMS delivered to 38 parents in arrears. 6 already responded with payment promises.
42 minutes agoExam paper stock below threshold (180 sheets). Lab consumables for Grade 9 Chemistry running low.
2 hours agoBus Route 3 driver reported sick. Replacement arranged for tomorrow's morning run. Affected parents notified.
3 hours agoEnd-of-term marks deadline reminder sent to all teachers. 3 pending submissions from Grade 8.
Yesterday · 4:30 PMFor private schools and academies — where fee collection, enrolment growth, and parent engagement drive the school. Built around the financial reality of running a school as a business.
Term reopening reminder SMS delivered to 312 parents. 14 SMS failed (numbers updated and re-sent).
1 hour agoGovernment textbook stock for Grade 8 Math below threshold. KICD-supplied set books arriving Friday.
3 hours agoTermly returns prepared for review. All UPI records verified. One click to submit.
TodayTerm CBC competency report due in 8 days. 56 learner records still pending teacher entry.
Tomorrow · 9:00 AMFor public Primary, Junior, and Senior Schools — where capitation accountability, NEMIS / KEMIS alignment, and Ministry compliance drive the principal's day. No fee collection metrics, because tuition is free. Boarding fee tracking included for boarding schools.
CBC is no longer the future of Kenyan education — it's the present, at every level from primary through senior school. Yet most schools still run their administration the way they did under 8-4-4: paper registers, manual report cards, ledger books, and end-of-term overtime that nobody signed up for.
Every term that passes without the right systems is another term of teachers losing weekends, parents calling angry about fees, and compliance reports built from scratch when KICD asks. The schools getting ahead aren't waiting for a deadline. They're fixing this now, while their peers are still firefighting.
Automated competency-based report cards aligned with the KICD framework. Strand and sub-strand level detail. Generated in minutes, exportable to PDF or print.
M-Pesa Paybill, bank transfer, and SMS-confirmed payments — all auto-reconciled into one view. Parent statements update in real time. Bursars stop reconciling spreadsheets and start running schools.
Each parent gets a private portal with their child's marks, attendance, and fee status. SMS notifications for important updates. No more 200-person WhatsApp groups.
Marks analysis, learner pathway recommendations, and trend identification — at the school, class, and individual level. Insight your spreadsheet can't give you.
Staff records, attendance, performance, and payroll — all in one place. Connected to your fee module so school finances reconcile automatically.
Same-day response on WhatsApp. Real engineers, based in Kenya, who understand how schools actually run. We've taken Sunday-evening calls. We mean it.
Build conflict-free timetables in minutes — not weeks. SchoolFix handles teacher availability, room constraints, and subject groupings automatically. Adjust on the fly when staffing changes.
SchoolFix scales with your school — the bigger your population, the lower the per-learner rate. The smallest schools pay a flat minimum of KES 60,000 per year, structured across three terms. That works out to less than what most schools spend on photocopying paper for a single term.
| School size | Rate per term | Annual subscription |
|---|---|---|
| Up to 200 learners | — | KES 60,000 (minimum) |
| 201 – 500 learners | — | KES 60,000 (minimum) |
| 501 – 1,000 learners | KES 40 | From KES 60,120 |
| 1,001 – 1,500 learners | KES 35 | From KES 105,105 |
| 1,501 – 2,500 learners | KES 30 | From KES 135,090 |
| 2,500+ learners | KES 27 | Custom quote |
For schools under 500 learners, the KES 60,000 annual minimum applies — payable in three termly installments. One-time setup fee in Year 1 only. Subscription includes 24/7 support, cloud hosting, daily backups, security updates, and continuous CBC compliance updates.
The shift to CBC was overwhelming until we brought in a system built specifically for it. Report cards that used to take weeks now take an afternoon, and parents have visibility they never had before.
The way most schools use SchoolFix. Pay annually — or split across the three school terms, lining up with when fees come in. Always on the latest version. Always CBC-compliant.
For the first 20 schools to sign up this year. 25% off setup fee, 15% off Year 1 subscription, and inclusion in our case study program — with permission.
For schools under 250 students in rural and peri-urban areas where parents pay fees directly. Reduced pricing in exchange for a partnership: case study, testimonial, and quarterly feedback.
Running multiple schools? 10–15% off across all sites. Public schools get 20% off setup fees as part of our mission to make CBC compliance accessible across Kenya.
If you already know your school needs a system and want to see if SchoolFix fits, this is the fastest path.
If you want to ask a few questions first — pricing, features, whether SchoolFix is right for your school — start a conversation. No commitment.
From KES 27 to 50 per student per term, depending on school size, with a minimum annual subscription of KES 60,000. Termly payment plans are available so you can pay alongside your fee-collection rhythm. A one-time setup fee applies in Year 1 only, capped at KES 50,000 even for the largest schools.
Absolutely. For public Primary, Junior, and Day Senior Schools, the value isn't fee collection — it's everything else. Capitation tracking by vote head, NEMIS/KEMIS-aligned enrolment records, BoM-ready budgets, CBC reports, marks analysis, timetable generation, and KNEC registration support. The platform adapts to your reality, not the other way around.
Yes. SchoolFix maintains your enrolment records in a format that aligns with NEMIS — and the transition to KEMIS that began January 2026. UPI numbers are tracked, learner data stays current, and exports are formatted for upload. Principals stop worrying about ghost-learner audit risk.
Typically 14 days from contract signing to your staff using it day-to-day. That includes data migration, CBC curriculum configuration, payment integration (M-Pesa and bank for private schools, capitation tracking for public schools), timetable generation, staff training, and parent onboarding SMS.
We have a structured Rural Pioneer Program for schools under 250 students in rural or peri-urban areas. It's not a discount — it's a partnership. Reduced pricing in exchange for case-study permission and feedback. Twenty slots are open this year.
Yes. The annual subscription can be split across all three school terms, so you pay alongside when fees come in. Year 1 payments include a 5% processing fee on termly plans; from Year 2 onwards, early renewers get termly billing free.
Yes. Each school gets its own secure subdomain (e.g. yourschool.schoolfix.co.ke) with daily encrypted backups. We comply with the Kenya Data Protection Act 2019. Your data belongs to you and is never shared with third parties.
We'd rather have an honest conversation about fit than push a school into a system that doesn't suit it. The 20-minute demo is designed to find that out before either of us commits. If we sign up and you have concerns later, we work with you directly to fix them.
Yes. SchoolFix is one of the few systems built for both, including the new CBC senior school pathways (STEM, Social Sciences, Arts & Sports Science). One platform, one license, both levels.
Book a 20-minute demo if you're ready to see SchoolFix in action — or send us a quick WhatsApp message if you want to ask a few questions first. Either way, you'll hear back today.
