Run your school.
Not your spreadsheets.
SchoolFix is the complete ERP for Kenyan Junior and Senior schools — CBC report cards with pathway analysis, three-fund audit-ready accounting, and payments from M-Pesa, KCB, NBK, Equity, NCBA and cash. One system for academics, finance, and operations.
Learn more about SchoolFixA 2-minute walkthrough of SchoolFix
From student records to fee receipts, see how SchoolFix handles a typical day at a Kenyan secondary school.
From zero to a fully running school in 48 hours
Built for the way Kenyan schools actually work
Not a global template translated to KES. Every feature designed around CBC curriculum, KICD assessment standards, FDSE capitation, and how Kenyan bursars and principals actually run their schools.
CBC report cards with KNEC pathway analysis
Competency-based assessment levels (EE / ME / AE / BE) and KICD-aligned descriptors for every grade. For Grade 9, the only platform that also calculates STEM · Social Science · Arts & Sports pathway scores.
Three-fund accounting your auditor recognises
Separate School Fund · Operational Fund · Tuition Fund with proper IPSAS ring-fencing. Books balance under IPSAS Cash Basis from day one — no Excel reconciliation when MoE inspectors arrive.
Every payment channel, auto-receipted
Parents pay via M-Pesa, KCB, NBK, Equity, NCBA, bank transfer, cheque or cash. SchoolFix auto-matches by admission number, distributes across vote heads, and sends the receipt back instantly.
Live in classrooms.
Not in a sales pitch.
Real screens from a live school
No mockups. No "coming soon". Every screen below ships today, used by principals, bursars, and teachers in live schools.
See your class at a glance
Open one screen and know everything — class average, distribution across performance levels, top performers, students slipping below ME. The principal's morning briefing in 10 seconds.
- EE / ME / AE / BE distribution visualized per class
- Top performers + at-risk list auto-flagged
- Pathway clustering — which students lean STEM, Social, Arts
Three funds. Books balance.
Audit-ready.
Separate School Fund · Operational Fund · Tuition Fund ring-fence every shilling. Parent fees, government FDSE capitation, and tuition capitation each live in their own bank accounts with their own GL trails.
- Live capitation tracker — see what govt owes you per vote head
- System cannot mix funds — virement requires BoM approval
- IPSAS Statement of Receipts & Payments generates in 5 minutes
Every channel. One inbox.
Zero reconciliation.
Parents pay through whatever channel works for them — M-Pesa, KCB, NBK, Equity, NCBA, bank transfer, cheque, cash. SchoolFix pulls every transaction into one matched, receipted, GL-posted inbox.
- M-Pesa auto-match by admission number · <30 seconds end-to-end
- Bank deposits import from KCB · NBK · Equity · NCBA statements
- Vote-head distribution automatic · receipt SMS to parent
What schools say about us
Real words from real bursars, principals, and parents using SchoolFix every day.
This is soo nice, the arrangement on the portal is on point 👌🏾 congrats team ICT, right from Student profile, results, assignments, graph, fee structure...etc When comes to results also, am seeing the graph 📈 is soo encouraging means team online did a very good job during the holidays. Thanks a lot teachers and to the management, God bless you 👏🏽 👏🏽👏🏽
Per learner, per term.
SchoolFix scales with your school — the bigger your population, the lower the per-learner rate.
SchoolFix scales with your school — the bigger your population, the lower the per-learner rate. The smallest schools pay a flat minimum of KES 60,000 per year, structured across three terms. That works out to less than what most schools spend on photocopying paper for a single term.
| School size | Rate per term | Annual subscription |
|---|---|---|
| Up to 200 learners | — | KES 60,000 minimum |
| 201 – 500 learners | — | KES 60,000 minimum |
| 501 – 1,000 learners | KES 40 | fromKES 60,120 |
| 1,001 – 1,500 learners | KES 35 | fromKES 105,105 |
| 1,501 – 2,500 learners | KES 30 | fromKES 135,090 |
| 2,500+ learners | KES 27 | Custom quote |
For schools under 500 learners, the KES 60,000 annual minimum applies — payable in three termly installments. One-time setup fee in Year 1 only. Subscription includes 24/7 support, cloud hosting, daily backups, security updates, and continuous CBC compliance updates.
See SchoolFix on your school's data.
No commitment.
Book a free 30-minute walkthrough with our team. We'll set up SchoolFix with your school's classes, students, and fee structure — and you'll see exactly how academics, finance, and payments will work on day one.